Omaha-Steak's Is Giving You the Steak Sampler - This Day Only, 500 Left

Yes, that plan still works well for next week, and I think keeping the morning open is the easiest way to avoid rushing from one place to another.
For the notes you asked about, I would bring the shorter outline first and keep the longer version nearby in case someone wants more detail.
I also think it helps to send a simple recap afterward so no one forgets which task belongs to whom.
If the room feels crowded, we can move the conversation outside for a few minutes and finish the main points there.
As for the checklist, I would separate it by location rather than by person, because that makes it easier to see what still needs attention.
Let me know if you want me to rewrite the agenda in a calmer format with shorter sections and clearer timing.

Omaha Steaks Hand-selected cuts, prepared with care A sampler box may be available for your household Omaha Steaks has made 500 gourmet sampler boxes available for this program. If you received this email, your sample box is reserved, with one sampler per household. The sampler is provided at no charge to recipients, and this offer ends Tomorrow. See what’s included This gourmet sampler is typically priced at over $600 and is being covered by the program for qualifying recipients. You will not be billed for the sampler. Each box includes hand-selected cuts that are flash-frozen to help preserve flavor and condition. Please note that quantities are determined by the program allocation, with a total of 500 boxes identified for this email group. One sampler may be provided per household, and requests should be completed by Tomorrow. Inside Your Box 6 Top Sirloins 4 New York Strips 4 Filet Mignons 4 Ribeyes Thanks for taking a moment to review this sampler announcement.

I agree that keeping the notes brief will make the discussion easier to follow, especially if several people are joining at different times.
You asked whether we should split the tasks before the meeting, and I think that is the better approach because it avoids repeating the same details later.
If you want, I can organize the list into three groups: items to prepare early, items to confirm in person, and items to revisit at the end.
That should make the conversation feel more structured without sounding too formal.
I would also keep a short version ready for anyone who prefers a quick update instead of the full explanation.
Let me know if the schedule changes, because I can adjust the timing and send a cleaner outline with simpler wording and a clearer sequence for everyone.