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Yes, that timing works well for me, and I think keeping the plan simple will help everyone stay on track.
If we meet near the front entrance first, we can make sure nobody is circling around trying to find the group.
I can bring the printed notes I mentioned, and I will also send a shorter list afterward so nothing gets buried.
For lunch, something easy sounds best, maybe soup and bread or a sandwich tray that does not take much setup.
If Dana is still unsure about joining, please tell her that even a short visit is perfectly fine.
I also agree about moving the discussion earlier in the afternoon, since people seem more focused before the room gets noisy.
Let me know if you want me to organize the speaking order, because I can do that and keep it relaxed.
I have Tuesday and Thursday open, though Thursday looks easier on my side.

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That sounds like a better approach, especially if the goal is to keep the day calm and easy to follow.
I would start with the short checklist first, then move into the longer discussion after everyone has had a few minutes to settle.
You asked whether bringing extra folders makes sense, and I think it does, because someone always forgets to bring one.
If the room near the back window is available, I prefer that one since it stays quieter and people can actually hear each other.
I can also take notes during the meeting if that helps, and afterward I will clean them up into a clearer summary.
As for the timing, I think arriving fifteen minutes early solves most of the confusion at the start.
Please let me know if the chair setup remains in rows, because circles tend to work better for discussion.
If anything changes by morning, send me a short message and I can adjust without trouble.